There are three pieces of evidence required for this element;

• Club Diversity and Inclusion Action plan (DIAP) completed on the mandatory template
• Foundations of Inclusivity CPD – relevant/executive officer in the club to complete.
• Introduction to Para-Swimming or any other disability CPD already completed (L2 coach or teacher within the club to complete – screenshot required)

Club DIAP – Template

Two uploads required:

• Evidence the Swim England East Midland region has approved the club constitution (in line with Regional Management Board Requirements). 
• Copy of the minutes from the clubs most recent AGM.

Annual General Meeting Template

Following statement agreed to by the club Welfare Officer via Sport:80.

I confirm that the club;

• Complies with Wavepower: Swim England’s safeguarding policies and procedures.
• All relevant Club personnel (paid and volunteers) hold a valid DBS disclosure or as a newly affiliating club will undergo the required checks within 3 months of affiliation.
• All relevant Club personnel (paid and volunteers) who have a DBS, will also have attended the Swim England approved Safeguarding training course every three years.
• Has a Welfare Officer with appropriate and in-date DBS, Safeguarding and Time to Listen requirements or as a newly affiliated club, will undergo the required checks within 3 months of affiliation.
• Has a Welfare Officer who has attended the Good Governance Welfare Workshop
• Contact details for the Club Welfare Officer are prominent on the club’s website.

Following statement agreed to by the club Chair via Sport:80:

I confirm that the club;

• Complies with Swim England’s Code of Ethics.
• Has a role description for each of the following, which is communicated to the relevant person;

• Chair
• Treasurer
• Secretary
• Welfare Officer
• Head Coach / Teacher

• All information submitted as Club Affiliation evidence is a true and accurate record to the best of the club’s knowledge.
• The club has up to date Codes of Conduct for all Athletes, Parents/Guardians, Volunteers, Coaches/Teachers and Committee members in line with Wavepower. These are promoted within the club and reviewed annually to ensure good practice. A copy of these are located on the Club website / Club social media pages.
• Chair has attended the Good Governance Chair workshop or has completed the Club Chair Essentials E-learning

One completed risk assessment for each of the following (if applicable):

1. Pool based activity (regular training) for each discipline delivered. This is the minimum requirement.

2. Club trip (travel to competition/social event),

3. Non pool based activity (land training, social event etc). Optional: One Pool based competition activity (delivery or attendance).

Optional: One overnight stay for training or competition.

All risk assessments must include the name of the person undertaking the risk assessment and date conducted. Please ensure that if your club delivers multiple disciplines a MINIMUM of a pool based training activity risk assessment is uploaded for each discipline. Information must be included with regards to the level of coach delivering the activity and the risks associated with that if the delivery is outside the normal programmed activity. As a minimum it is expected that there will be a level 2 coach or teacher on poolside at all sessions.

Please be aware the regional officer is only approving on the basis that risk assessments are in place and not the content. It is the clubs responsibility to ensure these are robust and followed.

Risk Assessment – Blank Template

All personnel (paid and volunteer) within your club must meet the requirements for their role. These may include:

• DBS 
• Swim England Safeguarding 
• Coaching Course 
• Teaching Course
• Team Manager Workshop
• Good Governance training 
• Time to Listen

If you have any questions regarding role requirements, please contact helen.bickerstaff@swimming.org

Personnel Checklist 2026